Bid for procurement solution - e-supplies from G1 solution

Company Introduction:-

G1 solution is a company specialized in developing e-procurement systems mainly dealing with managing stationery products. Our flagship product is e-supplies which is a leading product in market.

Product Introduction:-

e-supplies automates procurement and handling of all stationery supplies for medium to large scale companies by involving ICT in the traditional model of handling stationery supplies and makes them e-procurement enabled. With the help of ICT, our product is capable of delivering significant time and financial savings to our clients. e-supplies help our clients to identify most popular products, historical consumption data, optimal stock quantity and individual consumption reports of employees. This software also has several add on features which will be described in this document.

Product features:-

Pre-requisite for using this software is a having an official ID (Google ID). Our Clients (Google) HR department will have an option to upload initial list of supplies, details of employees including employee ID, department, approved annual limit of stationary supplies, location etc.. Once employees of Google gets their ID card, they can register online with our system and system will give an opportunity create a password.

Ordering:-

Once logged in with a password the system will show a page with a list of predefined products . This page will have Three sections available products, new products and soon to be available. Employees are able to choose products from the first two categories and enter quantities. When they click order, the button system will check the value of items against total annual limit for a particular employee. If the amount is within the predefined limit the order will be processed. If not, employees will be advised to contact HR in order to increas their limit. Once the order is completed employees will get an invoice with delivery details. All products will be delivered to their office address.

Wish list & Discussion forum:-

If required supplies are not available, the e-supplies system allows Google employees to click on the My-wish link from the products catalogue. My-wish page allows employees to create a wish list of products they want to have. This list will be delivered to Google HR for their approval. Once an item from wish list is approved and available it will be added to product list and an email will be sent to the person who put in the initial wish.

A link to the Discussion forum will be available from product catalogue, where employees can provide feed back of items they received. All feed back will be delivered to HR and HR will have an option to send it to the supplier for improvements.

Consumption trends analysis:-

Different stake holders will have an option to see historical consumption details. This will allow them to plan and manage their part.

Employees - Employees will receive a consumption report every month showing all details of their purchases. This will allow them to plan their usage and request necessary approval for increasing their spending limit if required.

HR- HR will be able to see historical consumption data of employees and departments. This will allow HR to generate reports which can be given to the finance department for various purposes.

Suppliers: Suppliers will be given historical usage data of their products. This will help them to stream line their production and delivery for optimal results

Sharing of Data:

Our software support information sharing with existing financial systems in the form CSS and excel files. All data can be downloaded in one of these formats and uploaded to existing financial/ ERP systems for detailed analysis and financial planning.

At present the System does not allow information sharing with external parties such as facebook, gmail or youtube. Most of our customers are careful about their official data. This option can be added if it is required for an additional cost.

Support & maintenance:-

We are committed in a long-term relationship with our clients. We provide initial user training and support for 30 days with an initial warranty of 3 years for all maintenance. The warranty ensures that support will be given to the customers within 2 hours of having reported a problem to maintenance staff. After the 3 year warranty for product maintenance runs out, all maintenance will be provided within a period of 7 business days.

Our clients will have an option of choosing an annual maintenance contract for 10% of total software cost which provides the service of responding to requests regarding maintenance and product support within a 2hr time period..

We have a special upgrade price for existing clients who will qualify for up to a 50% discount on product upgrades and new software.

Cost of Product:  £ 12800.00

Optional facebook, youtube and gmail connectivity: £ 2500.00

Recommended - Google

 

Current Status Diagram - Gooogle

Workshop exercises Nov 15 2010

Problems:

Employees can’t have choice therefore they can’t get what they want to have. If they can’t get what they need then they can’t work efficiently.

HR has trouble identifying who is new, who moves, who leaves, it might be a gap of sharing information inside of the Google, therefore HR doesn’t know the information then they can’t get the details. Inside of the Google Company, the employees chains always change, the department might be not like to talk to each other. Therefore it might have a problem of sharing information.

Solution:

When the employees got a job, they can get their own ID, then they will select the item which is they want to have by using online system before the working day. Then they will get what they want. So they will be motivated.

Each department should report to the HR about the employee’s situation including requirement and movement. Updating current inventory list under that person’s name and update the inventory based on the requirement. If the employee has to change to the other department, they need to return all the items.HR should sign it before the employees leaving.

Questions 2&3

TIE is to combine the retailing knowledge with the product knowledge of suppliers. EDI system can help the Tesco’s suppliers better forecast demand. However, the information flow is strictly one way, and the company still does not know the true value of the sales data because they never get any feedback. And TIE will help the company achieves much more sophisticated two-way collaboration in its supply chain.

Tie has much potential to streamline Tesco’s supply chain and to help suppliers improve their service levels and promotions. But retailing is a traditional industry and many suppliers are set in their ways.


As a supplier, they will work with many retailers, not only work for Tesco. Maybe only this two suppliers working for Tesco individually, and it will be easy to change the suppl chain. If they worked for so many retailers, it will be a big problem for them because it always change the supply chain. it will be cost to much. 

Excrise 6.4(use the content of text book,P369)

Case1

Question1：

•   Provide strategic and tactical leader ship tp UK operation, reinforceing customer service.
•  Implement supply chain to bring positive effects on procurement, product development, manufacturing and distribution supply chain.
• Your team will need optimal use of business resource, lead time reductions , access to real-time data,stock turn , working capital and om time in full delivery to customers.

Question2:

• Be an expert on communication and influencing.
• Good analytical skills and thorough working knowledge of IT business management tools(SAP?Oracle、BPEX)

Case2

Question1:

• The design and implementation of information flows that are consisitent and approproate to achive minimum cost to the businese.
•  Manage trade-off between production efficiency,inventory and customer service.
• Analysis of data to ensure that valid business decisions cab be made.
• Management of service level agreement to maximize service whilest minimizing inventory
• Championing the use of IT planning system.
• The development of team members to ensure standards are set and achieved.

Question2:

• Been educated to a high standard, ideally with a relevant degree.
• Excellent analytical and problem-solving skills, strong systems knowledge (ERP/MRP,finite scheduling) and experience in planning and inventory control preferably in a shortlead- time enviroment. You should be highly motivated with strong influencing and communication skills.

Case3

Question1:

• Mange the logistics for the company to achive the optimal soultion 
• Contral the distribution and third party

Case4

Question2:

• A background of commerce nad budget management.
• Comunication and influencing skills

Question1:

• Manage the vehicles
• Achive the customer requirment.

Question2:

• Analytical and time manging skills

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