Company Introduction:-
G1 solution is a company specialized in developing e-procurement systems mainly dealing with managing stationery products. Our flagship product is e-supplies which is a leading product in market.
Product Introduction:-
e-supplies automates procurement and handling of all stationery supplies for medium to large scale companies by involving ICT in the traditional model of handling stationery supplies and makes them e-procurement enabled. With the help of ICT, our product is capable of delivering significant time and financial savings to our clients. e-supplies help our clients to identify most popular products, historical consumption data, optimal stock quantity and individual consumption reports of employees. This software also has several add on features which will be described in this document.
Product features:-
Pre-requisite for using this software is a having an official ID (Google ID). Our Clients (Google) HR department will have an option to upload initial list of supplies, details of employees including employee ID, department, approved annual limit of stationary supplies, location etc.. Once employees of Google gets their ID card, they can register online with our system and system will give an opportunity create a password.
Ordering:-
Once logged in with a password the system will show a page with a list of predefined products . This page will have Three sections available products, new products and soon to be available. Employees are able to choose products from the first two categories and enter quantities. When they click order, the button system will check the value of items against total annual limit for a particular employee. If the amount is within the predefined limit the order will be processed. If not, employees will be advised to contact HR in order to increas their limit. Once the order is completed employees will get an invoice with delivery details. All products will be delivered to their office address.
Wish list & Discussion forum:-
If required supplies are not available, the e-supplies system allows Google employees to click on the My-wish link from the products catalogue. My-wish page allows employees to create a wish list of products they want to have. This list will be delivered to Google HR for their approval. Once an item from wish list is approved and available it will be added to product list and an email will be sent to the person who put in the initial wish.
A link to the Discussion forum will be available from product catalogue, where employees can provide feed back of items they received. All feed back will be delivered to HR and HR will have an option to send it to the supplier for improvements.
Consumption trends analysis:-
Different stake holders will have an option to see historical consumption details. This will allow them to plan and manage their part.
Employees - Employees will receive a consumption report every month showing all details of their purchases. This will allow them to plan their usage and request necessary approval for increasing their spending limit if required.
HR- HR will be able to see historical consumption data of employees and departments. This will allow HR to generate reports which can be given to the finance department for various purposes.
Suppliers: Suppliers will be given historical usage data of their products. This will help them to stream line their production and delivery for optimal results
Sharing of Data:
Our software support information sharing with existing financial systems in the form CSS and excel files. All data can be downloaded in one of these formats and uploaded to existing financial/ ERP systems for detailed analysis and financial planning.
At present the System does not allow information sharing with external parties such as facebook, gmail or youtube. Most of our customers are careful about their official data. This option can be added if it is required for an additional cost.
Support & maintenance:-
We are committed in a long-term relationship with our clients. We provide initial user training and support for 30 days with an initial warranty of 3 years for all maintenance. The warranty ensures that support will be given to the customers within 2 hours of having reported a problem to maintenance staff. After the 3 year warranty for product maintenance runs out, all maintenance will be provided within a period of 7 business days.
Our clients will have an option of choosing an annual maintenance contract for 10% of total software cost which provides the service of responding to requests regarding maintenance and product support within a 2hr time period..
We have a special upgrade price for existing clients who will qualify for up to a 50% discount on product upgrades and new software.
Cost of Product: £ 12800.00
Optional facebook, youtube and gmail connectivity: £ 2500.00
Aha…this is the sort of thing I was implying in my last comment…quick thinking eh ;)
ReplyDeleteWhy does the feedback on products on the forums go to HR first and then sent to the supplier? Why not to both at the same time to save time and effort (of HR)?
The employee consumption report, why do they receive it just once a month? Since every employee has different buying patterns/history, shouldn’t they be able to generate/print their own reports as and when they wish? Again, with regards to the reports, why do HR have to print the reports for the Finance department? Think in terms of the “Networked Organisation” and openness/sharing of information, access to information by the relevant individuals in the company without depending on others (where appropriate).
You guys are pretty tough on the HR department, aren’t you? How will they have any time left for hiring and firing? :)
Good work! Have a good weekend!